What is property maintenance?

Property maintenance is the process of keeping your property in good condition. This includes routine tasks such as cleaning, fixing leaks, and replacing worn-out items. It also has more complex jobs like painting and landscaping.

Examples of property maintenance

There are many things that can be included in a property maintenance plan:

  • Cleaning: equipment, machines, washing walls, floors and windows, cleaning bathrooms, kitchens, cleaning all appliances, etc.
  • Repairing: equipment, parts, fixing leaks or broken windows, sealing gaps around doors and windows, repairing broken floorboards or tiles, etc.
  • Replacing: changing light bulbs or fuses if needed, changing parts on a machine, replacing cracked tiles with new ones, etc.

How do you manage a property?

Property management is a full-time job. There are so many things to manage, and they're all happening at once. The property, the maintenance team, tenants, contractors, and vendors all need attention at different times of day or night. To manage everything effectively and efficiently, you need a system that keeps track of everything going on in your business day by day. You can use a calendar to help you keep track of your lists.

To help you manage a property, you must decide if you want to do everything independently, build an in-house maintenance team, or use outsourced help (like a property management company) to maintain the property.

In-house maintenance team vs. outsourced professional management team

There are a few things to consider when it comes to the question of in-house maintenance teams or outsourced professional management.

Benefits of an outsourced professional management team

An outsourced professional management team will have more experience dealing with properties like yours because they've done so many times before, and they'll know exactly what needs doing when something goes wrong (or before it does). An experienced team can also ensure everything stays up-to-date with all current regulations and legislation regarding safety standards, making them safer for on-site staff members and guests.

Benefits of an in-house maintenance team

First, an in-house maintenance team tends to be cheaper than hiring an outside company and brings a lot of benefits, including:

  • Reduced risk of loss. When you outsource your maintenance needs, you're risking your property by allowing someone else access to it. An internal team can be trained only to carry out tasks relevant to their job description and not give them unnecessary access to or knowledge about other areas of your business or personal life.
  • Quicker response times for requests and issues; faster repairs mean happier tenants. This also means less downtime for you as a landlord or property owner because any problem with the property will be fixed quickly so that no disruption occurs within either party. By having an internal team this way, there will be no need for external contractors.

What are the types of buildings that perform property maintenance?

  • Apartment and other rental buildings
  • Hotels
  • Malls and shopping centers
  • Retail stores (e.g., Target, Walmart, and the like)
  • Big box stores (e.g., Home Depot or Lowe's)
  • Restaurants
  • Education facilities
  • Government buildings
  • Community centers

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How do you manage property maintenance costs?

As a property owner, you'll have to pay for maintenance. This unavoidable cost should be factored into the total cost of ownership when buying a property. Maintaining your property will increase with age, so older properties will incur higher maintenance costs than newer ones. This can be mitigated by having regular service checks carried out on your property by electricians or plumbers who can identify any issues before they become significant problems costing thousands in repairs.

Tips to keep in mind for property maintenance

  • Use technology to manage property maintenance (like a CMMS)
  • Integrate your maintenance management software with other systems, such as accounting and HR
  • Use a cloud-based system for ease of access and data integrity purposes
  • Keep up-to-date with industry trends by attending conferences or reading industry magazines that can help you stay current on new technologies and best practices

Property maintenance is an essential part of keeping your property in good working condition

Property maintenance is an important part of owning any property, it can cost you a lot if you don't do it right. If you're unsure how to get started or what to do, check out our page on facility maintenance software, and discover how we can help you with your property maintenance.

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