What is a master equipment list?

A master equipment list is a document that lists all of the equipment used by a maintenance team. It may also include the names of people with access to said equipment. A master equipment list can be used as a reference point for determining whether your organization should purchase an asset (or if it already exists).

How is a master equipment list used?

A master equipment list is used to track all of your equipment. This includes the location of each piece, its condition, and maintenance requirements. The purpose of this tool is to help you manage all of your assets in one place so that they can be easily accessed when needed. A master equipment list should be created by someone with knowledge about each type of item being tracked.

When is a master equipment list used?

A master equipment list is used to track the resources you have. It's mostly used by maintenance and operations teams, who must share and manage their equipment, supplies, and tools. For example:

  • You might use a master equipment list if you need to keep track of all the tools that are being used on a project. This could include hammers, screwdrivers, or drills, for example. The list would include details about each tool, including who owns it and where it’s stored so that everyone knows where things are when needed.
  • You may also use this type of document if you're working on a project with multiple people with access to specific equipment (such as automotive robots). In this case, your master list would include details such as who has permission to access the robots at certain times during the day, so everyone knows how best not to disrupt others' workflow.

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Example of when a master equipment list is used

A master equipment list can be used as a reference tool for purchasing new items or expanding on existing ones. For example, if two team members need a specific wrench for an asset, it would be helpful if one person could share their wrench with another team member, so they only spend money if needed. If the team finds both waiting on one another to use the wrench, they can bring that cause forward to purchase a second wrench.

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Who is responsible for maintaining a master equipment list?

The equipment manager is responsible for maintaining the master equipment list. The team leader can also take on this responsibility, but it's best to delegate it to someone with more time and resources.

The project manager should be involved in creating and updating the master equipment list because they often have access to all the information necessary to make accurate decisions about what tools, materials, and machines are needed for each job site. The safety manager will also want to be involved because they may have concerns about specific pieces of machinery being used by employees at work sites (e.g., forklifts).

A master equipment list can help teams track their resources

A master equipment list is useful for teams to track their resources. It can be used across different departments and divisions, allowing them to share information about the available tools and plan ahead for future purchases. A master equipment list can also help teams determine when it may be time to replace an item or update their current inventory with something new and better suited for their needs.

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