Maintenance metrics templates

Maintenance reporting is one of the most time-consuming parts of any maintenance manager’s job. Searching through spreadsheets, printouts, and binders for a single maintenance KPI can destroy any hope of getting through your to-do list.

But analyzing your maintenance performance is important. Tracking mean time to repair, maintenance costs, and other KPIs in one place helps you plan, purchase, and motivate effectively. These four maintenance metrics templates will provide you with the frameworks you need to analyze KPIs, get insights, and make decisions with them without the hours of extra admin work.

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How to use each maintenance metrics template

Maintenance metric and maintenance KPI calculator

A template for calculating the most common maintenance metrics, including mean time to repair, planned maintenance percentage, overall equipment effectiveness, and nine other maintenance KPIs.

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Maintenance metric and maintenance KPI calculator template
Maintenance goal setting template

Maintenance goal setting template

Use this template to establish goals, metrics, and a plan for measuring the performance of your maintenance program, building a preventive maintenance strategy, improving manufacturing KPIs.

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MRO inventory checklist template

A convenient checklist of activities that will help you track parts and supplies usage to cut inventory costs, reduce downtime, and decrease maintenance backlog, while also boosting wrench time.

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MRO inventory checklist template
Maintenance project pitch deck template

Maintenance project pitch deck template

This template gives you a framework to plug your maintenance metrics and data into so you can make a case for your next big maintenance project. It will help you showcase the numbers and prove that your idea deserves the budget and buy-in necessary to make it a reality.

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How to use CMMS software to track maintenance metrics

A CMMS helps track every piece of data and any maintenance metric in one place, without spreadsheets or complex reporting. As a central hub for all maintenance information, a CMMS allows you gather data on asset performance, work orders, maintenance costs, and more. All this information can be sorted, filtered, and trended in hundreds of different ways, from time period to shift, site, cost, and more in a single dashboard. Other benefits include:

Work order management

You can view the status of all your work orders no matter what stage of completion they are at, whether that’s scheduled, completed, or overdue. You can also see other work order-related metrics such as MTBF, planned vs. unplanned maintenance work, and more.

Insight into inventory costs

With its inventory control and parts management features, CMMS software helps you prevent time and money-wasting problems like running out of parts, searching for lost parts, or duplicating inventory you didn’t know you had.

Equipment and asset downtime

Users can access each asset's history of defects and repairs, as well as its performance. You can also see the level of downtime for any particular piece of equipment, and track the number of assets currently in operation or those nearing a breakdown, and identify out-of-service machines. All this information helps you measure manufacturing KPIs and metrics related to equipment downtime.

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